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10 Expert Excel Tips and Functions to Boost Your Productivity 100X

Microsoft Excel is an essential tool for professionals in many fields, especially in finance. Over the years, this versatile program has become more powerful and feature-rich, with numerous tools and functions that can help you work smarter, not harder.

But with so many features available, it can be challenging to know which ones to use and how to use them effectively. That’s where this post comes in. As an expert in Excel with 15 years of experience working in finance, I’ve discovered some tips and functions that can increase your productivity by 100X and make you feel like an Excel pro.

In this guide, I’ll share my top 10 Excel tips and functions that can help you work faster, smarter, and more efficiently, whether you’re a beginner or an experienced user.

So, let’s dive into the world of Excel and unlock its full potential!

Here are 10 MUST-KNOW Microsoft Excel tips & functions

  2. Importing PDF data
  3. Sparklines
  4. IF Statements
  6. TRIM
  8. Wildcards
  9. Pivot Tables
  10. Transpose


XLookup is better than VLOOKUP or Index & Match. Use it to perform both VLOOKUPs or HLOOKUPs.

=XLOOKUP (lookup value, lookup array, return array)

(2) Importing PDF data

This speeds up the process of manually typing in data from a PDF. This function saves hours!

(3) Sparklines

Sparklines are mini charts inside of cells, which provide visual representations of data. Sparklines can show trends or patterns in data and are useful for summary tables.

On the ‘Insert tab’, click ‘Sparklines’

(4) IF Statements

IF Statements can logically compare data & tell you if certain conditions are met.

For example, a logical comparison would be to return the word “Pass” if a score is >70, and if not, it will say “Fail”.

An example of this would be:


=UPPER, Converts text to all uppercase,
=LOWER, Converts text string to lowercase,
=PROPER, Converts text to proper case.

(6) TRIM

TRIM removes irregular spacing from imported data, or removes extra spaces from data.



This converts one unit of measurement to another unit, and there are multiple other conversions you can perform.

An example is converting meters to feet, or Celsius to Fahrenheit.

(8) Wildcards

Wildcards are special characters that allow you to perform partial matches in lookup formulas. Excel has three wildcards:

  1. an asterisk “*”
  2. a question mark “?”
  3. a tidle “~”

(9) Pivot Tables

Pivot tables are a powerful tool to summarize & analyze data, which will help you to compare data or find patterns & trends.

To access this function, go to “Insert” in the Menu bar, and then select “Pivot Table”.

(10) Transpose

Transpose can transform data displayed in rows, to instead be displayed in columns, or vice versa

To transpose data:
1. Select the data
2. Select the cell you want the row to start
3. Right-click, choose paste special, select transpose


Excel is a powerful tool that can help you work smarter and faster. By using the tips and functions I’ve shared in this post, you can increase your productivity by 100X and take your Excel skills to the next level.

Whether you’re a beginner or an experienced user, there’s always something new to learn in Excel. So, take advantage of these tips and functions to streamline your work and make the most of this versatile program.

With a little practice and patience, you can become an Excel expert and tackle any task with ease.

So, go ahead and try out these tips and functions today, and see how much more productive you can be!

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About me

Inaam is Serialpreneur, a Digital Marketer by passion and renowned SEO specialist having 15+ Years of Experience. He has offered his services to Top business brands across the globe. He has a wealth of knowledge in a multitude of domains.

He is wearing multiple hats some of which include, Chairman TechMentions, Co-Founder EPTeck, Master Trainer at NFTP, PITB, CEO and Founder EpicWoo, and many more.

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